1) Service Oriented Organizations

For a service-oriented organization using Tally Prime, the ledger and group setup will focus on managing revenue from services, handling expenses, and tracking other financial activities specific to service-based operations. Here’s a structured approach for setting up these ledgers and groups:

1. Groups

Group Name	Description
Sundry Debtors	Ledgers for clients or customers who owe payment for services rendered.
Sundry Creditors	Ledgers for suppliers or service providers.
Income	Revenues from various services provided.
Expenses	Various expenses including operational and administrative costs.
Fixed Assets	Assets such as office equipment and furniture.
Cash	Cash transactions and balances.
Bank	Transactions related to bank accounts.

2. Ledgers

Group	Ledger Name	Description
Sundry Debtors	Client A Receivables	Ledger for a specific client who owes payment.
	Client B Receivables	Ledger for another client.
Sundry Creditors	Supplier A	Ledger for a specific supplier (e.g., office supplies).
	Service Provider A	Ledger for service providers (e.g., IT support, consultancy).
Income	Service Income	Revenue from the services provided (e.g., consulting fees).
	Project Income	Revenue from specific projects or contracts.
	Other Income	Other sources of income (e.g., interest, miscellaneous revenue).
Expenses	Salaries and Wages	Salaries and wages for employees and contractors.
	Rent	Expense for renting office space.
	Utilities	Costs for utilities like electricity and water.
	Office Supplies	Costs for office supplies and materials.
	Travel Expenses	Costs related to travel for business purposes.
	Professional Fees	Costs for professional services (e.g., legal, accounting).
Fixed Assets	Office Equipment	Ledger for office equipment (e.g., computers, printers).
	Furniture	Ledger for office furniture.
	Leasehold Improvements	Ledger for improvements made to leased premises.
Cash	Petty Cash	Small cash transactions and expenses.
Bank	Bank Account 1	Ledger for a specific bank account.
	Bank Account 2	Ledger for another bank account.

This setup helps service-oriented organizations track their revenue from services, manage expenses related to operations, and maintain accurate records of financial transactions.

2) For retail or supermarkets

For retail or supermarkets using Tally Prime, organizing ledgers and groups in a table format can help manage various aspects of financial transactions and inventory. Here’s a structured view of how you might set up ledgers and groups for a retail or supermarket business:

1. Groups

Group Name	Description
Sundry Debtors	Ledgers for customers who owe money for purchased goods.
Sundry Creditors	Ledgers for suppliers/vendors to whom payments are owed.
Stock-in-Hand	Manages inventory or stock.
Sales	Revenue from sales transactions.
Purchases	Costs related to buying inventory.
Indirect Expenses	Expenses not directly tied to goods sold (e.g., rent, utilities).
Direct Expenses	Expenses directly related to the purchase of inventory (e.g., freight).
Fixed Assets	Assets used in the business such as machinery and furniture.
Cash	Cash transactions and balances.
Bank	Transactions related to bank accounts.

2. Ledgers

Group	Ledger Name	Description
Sundry Debtors	Customer A	Individual customer ledger.
	Customer B	Another customer ledger.
Sundry Creditors	Supplier A	Ledger for a specific supplier.
	Supplier B	Ledger for another supplier.
Stock-in-Hand	Groceries	Ledger for groceries stock.
	Electronics	Ledger for electronic goods stock.
Sales	Cash Sales	Revenue from cash sales.
	Credit Sales	Revenue from sales on credit.
Purchases	Inventory Purchase	Cost of purchasing inventory.
	Freight Charges	Costs related to transporting goods.
Indirect Expenses	Rent	Expense for renting store premises.
	Utilities	Expenses for utilities like electricity and water.
	Office Supplies	Costs for office-related supplies.
Direct Expenses	Purchase Freight	Freight charges directly related to purchasing goods.
	Packaging Costs	Costs for packaging materials.
Fixed Assets	Store Equipment	Ledger for equipment like cash registers, shelves, etc.
	Furniture	Ledger for store furniture.
Cash	Petty Cash	Small cash transactions and expenses.
Bank	Bank Account 1	Ledger for a specific bank account.
	Bank Account 2	Ledger for another bank account.

This setup will help you track sales, purchases, inventory, expenses, and bank transactions efficiently, making it easier to manage and report on the financial aspects of a retail or supermarket business.

3) For Manufacturing companies

For manufacturing companies using Tally Prime, the ledger and group setup will focus on tracking production costs, inventory, and other operational expenses. Here’s how you might organize these ledgers and groups in a table format:

1. Groups

Group Name	Description
Sundry Debtors	Ledgers for customers who owe money for goods sold.
Sundry Creditors	Ledgers for suppliers/vendors from whom materials are purchased.
Stock-in-Hand	Manages inventory of raw materials, work-in-progress, and finished goods.
Sales	Revenue from sales of finished products.
Purchases	Costs related to buying raw materials and other inputs.
Direct Expenses	Expenses directly related to production (e.g., direct labor, raw materials).
Indirect Expenses	Expenses not directly tied to production (e.g., rent, utilities).
Fixed Assets	Assets used in manufacturing such as machinery and equipment.
Cash	Cash transactions and balances.
Bank	Transactions related to bank accounts.

2. Ledgers

Group	Ledger Name	Description
Sundry Debtors	Customer A	Individual customer ledger.
	Customer B	Another customer ledger.
Sundry Creditors	Supplier A	Ledger for a specific supplier.
	Supplier B	Ledger for another supplier.
Stock-in-Hand	Raw Materials	Ledger for raw materials used in production.
	Work-in-Progress	Ledger for partially completed products.
	Finished Goods	Ledger for finished products ready for sale.
Sales	Domestic Sales	Revenue from sales within the country.
	Export Sales	Revenue from sales to other countries.
Purchases	Raw Material Purchases	Cost of purchasing raw materials.
	Packing Material Purchases	Cost of packing materials.
Direct Expenses	Direct Labor	Wages and salaries directly tied to production.
	Production Supplies	Costs for supplies used directly in manufacturing.
Indirect Expenses	Rent	Expense for renting factory or office space.
	Utilities	Costs for utilities such as electricity, water, etc.
	Administrative Expenses	Costs related to administrative functions.
Fixed Assets	Machinery	Ledger for machinery used in production.
	Equipment	Ledger for production equipment.
Cash	Petty Cash	Small cash transactions and expenses.
Bank	Bank Account 1	Ledger for a specific bank account.
	Bank Account 2	Ledger for another bank account.

This setup helps track the various aspects of manufacturing operations, including inventory management, production costs, sales, and financial transactions, making it easier to manage and analyze financial data.

4) For schools and Collages

For schools using Tally Prime, the ledger and group setup will focus on managing finances related to tuition fees, salaries, utilities, and other school-related expenses. Here’s how you might organize these ledgers and groups in a table format:

1. Groups

Group Name	Description
Sundry Debtors	Ledgers for students or parents who owe tuition fees.
Sundry Creditors	Ledgers for vendors or suppliers providing services or materials.
Income	Revenue from sources like tuition fees and donations.
Expenses	Various expenses incurred by the school.
Fixed Assets	Assets such as buildings, furniture, and equipment.
Cash	Cash transactions and balances.
Bank	Transactions related to bank accounts.

2. Ledgers

Group	Ledger Name	Description
Sundry Debtors	Student Fees Receivable	Ledger for tracking tuition fees owed by students.
	Parent Fees Receivable	Ledger for fees receivable from parents.
Sundry Creditors	Supplier A	Ledger for a specific supplier (e.g., stationery supplier).
	Service Provider A	Ledger for service providers (e.g., cleaning services).
Income	Tuition Fees	Revenue from student tuition fees.
	Donations	Income from donations and grants.
	Miscellaneous Income	Other sources of income (e.g., event fees).
Expenses	Salaries and Wages	Salaries and wages for teachers and staff.
	Utilities	Expenses for electricity, water, and other utilities.
	Stationery and Supplies	Costs for educational supplies and stationery.
	Maintenance Costs	Expenses for maintaining school facilities.
Fixed Assets	Building	Ledger for school buildings and property.
	Furniture and Fixtures	Ledger for classroom and office furniture.
	Educational Equipment	Ledger for equipment like computers, projectors, etc.
Cash	Petty Cash	Small cash transactions and expenses.
Bank	Bank Account 1	Ledger for a specific bank account.
	Bank Account 2	Ledger for another bank account.

This setup helps schools manage their financial transactions efficiently, including tracking income from tuition fees, managing expenses related to operations, and handling bank and cash transactions.

5) For government organizations

For government organizations using Tally Prime, the ledger and group setup will focus on managing public funds, tracking expenditures, handling revenues, and maintaining transparency. Here’s a structured approach for setting up these ledgers and groups:

1. Groups

Group Name	Description
Sundry Debtors	Ledgers for receivables from other government entities or departments.
Sundry Creditors	Ledgers for payments owed to suppliers and contractors.
Income	Revenues from various sources such as grants, taxes, and fees.
Expenditure	Various expenditures including operational and project costs.
Fixed Assets	Assets like buildings, equipment, and infrastructure.
Cash	Cash transactions and balances.
Bank	Transactions related to bank accounts.

2. Ledgers

Group	Ledger Name	Description
Sundry Debtors	Receivables from Department A	Amounts receivable from other government departments.
	Receivables from External Agencies	Amounts receivable from external entities or agencies.
Sundry Creditors	Supplier A	Ledger for a specific supplier or contractor.
	Service Provider A	Ledger for service providers (e.g., maintenance services).
Income	Grants and Subsidies	Revenue from grants and subsidies provided by higher authorities.
	Tax Revenues	Revenues from various taxes (e.g., property tax, sales tax).
	Fees and Charges	Income from fees for services provided (e.g., registration fees).
Expenditure	Salaries and Wages	Salaries and wages for employees and officials.
	Operational Expenses	Day-to-day operational costs (e.g., utilities, office supplies).
	Project Expenses	Costs related to specific government projects or initiatives.
	Maintenance Costs	Expenses for maintaining government properties and equipment.
Fixed Assets	Buildings	Ledger for government buildings and infrastructure.
	Office Equipment	Ledger for office equipment and furniture.
	Vehicles	Ledger for government vehicles.
Cash	Petty Cash	Small cash transactions and expenditures.
Bank	Bank Account 1	Ledger for a specific bank account.
	Bank Account 2	Ledger for another bank account.

This setup ensures that government organizations can effectively manage their finances, track revenue and expenditures, and maintain transparency and accountability in their financial reporting.

6) For municipalities, corporations, or town panchayats

For municipalities, corporations, or town panchayats using Tally Prime, the ledger and group setup will help manage public funds, track expenditures, and handle various local government functions. Here’s how you might organize these ledgers and groups:

1. Groups

Group Name	Description
Sundry Debtors	Ledgers for amounts receivable from residents and businesses (e.g., property tax arrears).
Sundry Creditors	Ledgers for payments owed to suppliers, contractors, and service providers.
Income	Revenues from various sources such as taxes, fees, and grants.
Expenditure	Various expenditures including operational costs and project expenses.
Fixed Assets	Assets like buildings, equipment, and infrastructure.
Cash	Cash transactions and balances.
Bank	Transactions related to bank accounts.

2. Ledgers

Group	Ledger Name	Description
Sundry Debtors	Property Tax Receivables	Amounts receivable from property owners for taxes.
	Water Charges Receivable	Amounts receivable from residents for water charges.
	Municipal Fees Receivable	Amounts receivable from various municipal services.
Sundry Creditors	Supplier A	Ledger for a specific supplier (e.g., for materials or services).
	Contractor A	Ledger for contractors providing construction or maintenance services.
	Service Provider A	Ledger for service providers (e.g., waste management, street cleaning).
Income	Property Tax Income	Revenue from property taxes.
	Water Revenue	Revenue from water charges.
	Service Fees	Income from various municipal services (e.g., permits, licenses).
	Grants and Subsidies	Income from grants and subsidies received from higher authorities.
Expenditure	Salaries and Wages	Salaries and wages for municipal employees.
	Operational Expenses	Day-to-day operational costs (e.g., utilities, office supplies).
	Maintenance Costs	Costs for maintaining public infrastructure and facilities.
	Project Expenses	Expenses for specific municipal projects (e.g., road construction).
Fixed Assets	Buildings	Ledger for municipal buildings and facilities.
	Street Lighting	Ledger for street lighting infrastructure.
	Public Equipment	Ledger for equipment used for public services (e.g., vehicles).
Cash	Petty Cash	Small cash transactions and expenditures.
Bank	Bank Account 1	Ledger for a specific bank account.
	Bank Account 2	Ledger for another bank account.

This setup will help municipalities, corporations, or town panchayats manage their financial activities efficiently, track income and expenditures, and maintain effective control over public funds and assets.

7) For trading companies

For trading companies using Tally Prime, the ledger and group setup will focus on managing inventory, sales, purchases, and related financial transactions. Here’s how you might organize these ledgers and groups:

1. Groups

Group Name	Description
Sundry Debtors	Ledgers for customers who owe money for goods sold.
Sundry Creditors	Ledgers for suppliers from whom inventory is purchased.
Stock-in-Hand	Manages inventory of goods for resale.
Sales	Revenue from sales transactions.
Purchases	Costs related to buying inventory.
Direct Expenses	Expenses directly tied to the procurement and sale of goods.
Indirect Expenses	Expenses not directly tied to the sale of goods (e.g., rent, utilities).
Fixed Assets	Assets such as buildings, furniture, and equipment.
Cash	Cash transactions and balances.
Bank	Transactions related to bank accounts.

2. Ledgers

Group	Ledger Name	Description
Sundry Debtors	Customer A	Ledger for a specific customer.
	Customer B	Ledger for another customer.
Sundry Creditors	Supplier A	Ledger for a specific supplier.
	Supplier B	Ledger for another supplier.
Stock-in-Hand	Inventory – Goods	Ledger for tracking goods available for sale.
	Raw Materials	Ledger for raw materials if involved in manufacturing.
Sales	Domestic Sales	Revenue from sales within the country.
	Export Sales	Revenue from sales to other countries.
Purchases	Inventory Purchases	Cost of purchasing goods for resale.
	Freight Charges	Cost of transporting goods.
Direct Expenses	Purchase Expenses	Costs directly related to purchasing inventory (e.g., freight, handling).
	Packaging Costs	Costs for packaging materials.
Indirect Expenses	Rent	Expense for renting office or warehouse space.
	Utilities	Costs for utilities such as electricity and water.
	Office Supplies	Costs for office-related supplies.
	Advertising	Costs for advertising and marketing.
Fixed Assets	Building	Ledger for buildings and real estate.
	Furniture and Fixtures	Ledger for office furniture and fixtures.
	Equipment	Ledger for machinery and other equipment.
Cash	Petty Cash	Small cash transactions and expenditures.
Bank	Bank Account 1	Ledger for a specific bank account.
	Bank Account 2	Ledger for another bank account.

This setup will help trading companies manage their financial transactions effectively, keep track of inventory and sales, and handle both direct and indirect expenses.