Microsoft Word – Shortcut Keys

Microsoft Word has a variety of shortcut keys to help streamline your workflow. Here are some of the most commonly used ones:

Basic Shortcuts

  • Ctrl + N: New document
  • Ctrl + O: Open document
  • Ctrl + S: Save document
  • Ctrl + P: Print document
  • Ctrl + Z: Undo
  • Ctrl + Y: Redo

Text Formatting

  • Ctrl + B: Bold
  • Ctrl + I: Italic
  • Ctrl + U: Underline
  • Ctrl + E: Center alignment
  • Ctrl + L: Left alignment
  • Ctrl + R: Right alignment
  • Ctrl + J: Justify alignment
  • Ctrl + Shift + D: Double underline

Text Navigation and Selection

  • Ctrl + A: Select all
  • Ctrl + C: Copy
  • Ctrl + X: Cut
  • Ctrl + V: Paste
  • Ctrl + F: Find
  • Ctrl + H: Replace
  • Ctrl + Left/Right Arrow: Move cursor one word to the left/right
  • Ctrl + Up/Down Arrow: Move cursor one paragraph up/down
  • Home – To Move Cursor Beginning of particular line in Paragraph
  • END – To Move Cursor End of Particular line in Paragraph
  • Shift + Left/Right Arrow: Select one character to the left/right
  • Shift + Up/Down Arrow: Select one line up/down
  • Ctrl + Shift + Left/Right Arrow: Select one word to the left/right
  • Ctrl + Shift + Up/Down Arrow: Select one paragraph up/down
  • Ctrl + [ : To Increase Font Size
  • Ctrl + ] : To Decrease Font Size

Advanced Formatting

  • Ctrl + 1: Single line spacing
  • Ctrl + 2: Double line spacing
  • Ctrl + 5: 1.5 line spacing
  • To Adjust Manual Line Spacing
  • Ctrl + M: Increase indent ( Select any Paragraph)
  • Ctrl + Shift + M: Decrease indent
  • Ctrl + T: Hanging indent
  • Ctrl + Shift + T: Reduce hanging indent

Working with Documents

  • Ctrl + F2: Print Preview
  • F12: Save As
  • Ctrl + Shift + F12: Print
  • Ctrl + F4: Close document
  • Alt + Ctrl + F2: Open document
  • Alt + F4: Exit Word

Miscellaneous

  • Ctrl + K: Insert hyperlink
  • Ctrl + Shift + A: All caps
  • Ctrl + Shift + F: Change font
  • Ctrl + Enter: Insert page break
  • ALT + TAB : To Move Windows Quickly

Ribbon Shortcuts

  • Alt: Activates ribbon commands

These shortcuts can help you work more efficiently in Microsoft Word by reducing the need to navigate through menus and options manually.

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